Notion

Notion brings in the pages and databases you share. Each page becomes one document the brain can read and cite, and each row of a shared database becomes a page of its own, with the row’s properties listed at the top.

Connect (admin only for the company)

1. Go to Settings, then the Connections tab, and find Notion.
2. Choose Connect. Notion asks which pages and databases to give access to. Pick the ones the brain may read, then choose Allow access.
3. Back in the Manage Notion dialog, tick the pages and databases to share and choose Save.

The dialog lists only what you gave access to on Notion’s screen. To offer more, choose Connect again and pick more pages there.

What the brain reads

• Sharing a page shares it and every page and database inside it, however deep.
• Sharing a database shares every row in it.
• Headings, lists, to-dos, toggles, quotes, callouts, code, tables and links all keep their shape. Images and files hosted in Notion are named but not read.
• The brain checks for changes and keeps its copy fresh. Pages that have not changed are not read again, and every page is reread in full once a day.
• A page moved out of a shared page, moved to the trash, or no longer given access in Notion leaves the brain at the next check.

During a chat, the brain can also search the shared pages by title and query a shared database’s rows live, for example to list the open tasks or the entries due this week. It cannot see anything you did not share.

The brain can also write to Notion, only after you approve each write in the chat: a new page under a shared page, a new row in a shared database with its fields filled in, or content added to the end of a shared page. It never edits or deletes what is already there. See Approving writes.

Let the brain write (admin)

Writing needs the Insert content capability on the deployment’s Notion integration. In Notion, open Settings, Connections, Develop or manage integrations, choose the integration, and under Capabilities tick Insert content next to Read content, then save. Connections already made normally pick it up; if a write still says to turn it on, reconnect Notion. Without it, a write stops with a message saying to turn it on. A page the brain writes into must be one Notion gave the integration access to.

Personal connections

On the Connections tab, Notion has a switch, Employees can connect their own. It is off by default. When an admin turns it on, every employee sees a Just for you line on Notion in Connected apps. They connect their own Notion account, pick their own pages, and only they can ask about them. Their pages show as Private on the Files page and never reach the knowledge graph. The admin sees who connected, by name, but not what they shared.

Switching it off disconnects everyone’s personal connection and removes what they shared.

Stop sharing

Unticking a page or choosing Disconnect removes its documents from the brain, after asking you first. Disconnecting also removes the brain’s access in Notion. See Sharing folders and areas.