Microsoft 365

Microsoft 365 brings four apps: SharePoint (sites, libraries and files), OneDrive (files and folders), Outlook (mail, folders and attachments) and Teams (channel conversations). They are listed together on the Connections page.

What each one reads

• SharePoint and OneDrive read the shared folders and the files inside them.
• Outlook reads the mail folders you share, one email per message. Attachments the brain can read become their own documents. Sharing a mail folder shares the folders inside it. Attachments it cannot read are counted as skipped.
• Teams reads the teams and channels you share, one document per conversation thread. Sharing a team shares its standard channels. A private channel must be shared on its own.

How far back the first read goes, and the largest file the brain reads, are set by your deployment.

Company-wide connection (admin only)

An admin connects each app under Settings, on the Connections tab, then chooses what to share. Depending on how your deployment is set up, the connection reads through the admin’s own account or with company-wide permission to the tenant. Ask your deploying team which applies.

Personal connections

On the same tab, each Microsoft 365 app has a switch, Employees can connect their own. It is off by default. When an admin turns it on:

• Every employee sees a Just for you line on the app in Connected apps, with Connect, then Manage.
• They link their own account and pick their own folders. Only they can ask about it, and its files show as Private.
• The admin sees who connected, by name, and can disconnect a person. The admin cannot see what they shared.

Switching it off disconnects everyone’s personal connection and removes what they shared. A personal connection reads through the person’s own account.

For how sharing and removal work, see Sharing folders and areas.